The price of moving paper files

 If your business relies on paper documents, part of your January/February routine may be moving some of you 2016 paper files into your semi-active storage area and then moving your 2016 paper files into your semi-active storage area and then moving your oldest semi-active storage area and then moving your oldest semi-active paper files into your storage.

What is that really costing your company?

  • Do you pay for off-site storage to house paper files?
  • What space in your facilities are you giving up to accommodate file storage?
  • How long does it take your employees to find paper documents – searching through current files, semi-active storage, and archive storage?

There is a better way – Scanning your documents into digital files.

  • Improve Efficiencyemployees retrieve documents quickly and easily online without leaving their desk instead of walking to file cabinets and searching for paper files.
  • Increase office space – reuse space that houses filing cabinets.
  • Reduce/eliminate offsite storage costs.
  • Disaster Recoveryprotect you archive from natural degradation.
  • Legally admissible Scanned documents comply with electronic evidence legislation.
  • Flexibility incorporate archives into new or existing Document Management systems.
  • Reduce paper duplication no longer need to pull files and copy originals. If you need paper copies, print them from electronic files.
  • Reduce carbon footprint by having documents securely shredded and recycled.

Want to learn more about how digital files can help your business increase productivity? Email one of our document management specialists for more information: info@dpoe.com.

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